One of the challenges in event management is creating an atmosphere where delegates will feel welcome. It is a challenge to make them feel they belong and not an isolated island in the midst of faceless and nameless attendees.
Here are some tips to create a welcoming atmosphere:
1. Be a Great Host
The first time they step into your event venue, be ready to smile and greet them. This will warm their hearts. Nobody can’t resist a smiling person approaching and greeting you while ready to assist you in helping you have your seat at the event.
Also, find time to explore the room and talk to your attendees. Just imagine the venue is your house and your attendees are your guests. Striking a conversation or small talk removes the uneasy feeling of attendees. Eventually, they will be comfortable and show their bubbly self or step away from being shy to being friendly.
2. Create a Speed Networking
Most Filipinos are shy by nature. Even if they are professionals, only a few people have the ability to start a conversation. Therefore, when you place speed networking in your program, attendees are forced to break the ice and approach other people because they were given permission.
Your attendees will surely love this. They may even believe this is the best part of your event.
3. Prepare for Group Workshops
Group Workshops allow attendees to work together. In the process of the workshop, they are avail to get to know each other while benefiting from an output-based conversation.
Group Workshop creates a dynamic bond for all attendees. Best of all, it is a great way to learn more things.
There are other great ways to create a welcoming atmosphere for your attendees. The key here is always to make this one of your priorities.
“Event Management is not just about logistics and planning; it’s about creating an emotional connection with your audience”.
Logistics and planning are important. However, this is the technical aspect of the event. Oftentimes, event organizers focus too much on the technical aspect of the event. This is a big mistake when you neglect the reason why you are achieving technical excellence – the audience.
The audience experience or customer experience must be the heart of your technical hard work. You must ensure that your activities and attention to detail are geared towards creating an event that emotionally connects with the audience.
Always remember that you are creating an event to have a repeat transaction. This repeat business can only be possible when your event resonates with your audience.
Yes, logistics and planning may have something to do with it. But it will only be possible if, on top of our minds, all actions that we take are all about the experience our audience will enjoy and emotionally appreciate.
"Events are like a canvas: you start with a blank slate and through careful planning and execution, you create a masterpiece." - Unknown
This is the main reason why event management is an art. You have a blank canvas you have the freedom to do whatever you want.
There is only one consideration while you are creating your art - client satisfaction.
It is with this consideration that you draw something wonderful to delight and awe your client. You try to create a different experience never been done before. You push the boundary of what is possible.
Alas, at the end of the event you and your client are left in awe of the masterpiece that you painstakingly created.
Event Marketing is crucial to the success of your event. If your event is a trade expo, seminar, or conference, event marketing plays an important role to make it profitable.
In fact, event marketing is the profit center. It is important to know it by heart. Here are some tips to make your event marketing work like a well-oiled machine.
Exlinkevents is a professional event management company that has been providing high-quality event planning and management services for over 20 years.
Their expertise and attention to detail ensure that every event they organize is a memorable experience for all attendees.
These are the key factors that Exlinkevents provide for an excellent event experience.
Exlinkevents understands that every event is unique, and therefore, they provide personalized service to their clients.
They take the time to understand the client's needs, preferences, and goals for the event and work closely with them to create an event that meets their expectations.
Exlinkevents pays great attention to detail in every aspect of event planning and management. From venue selection, decor, catering, entertainment, and logistics, they ensure that every detail is carefully considered and executed to perfection.
Exlinkevents is a team of experienced and professional event planners who are dedicated to providing the highest quality of service. They have a wealth of knowledge and expertise in event management, and they use their skills to ensure that every event runs smoothly and efficiently.
Exlinkevents is known for its creativity and innovation in event planning. They are always looking for new and exciting ways to make an event stand out and leave a lasting impression on attendees.
They can offer unique and exciting ideas for entertainment, decor, and other aspects of the event.
Exlinkevents understands the importance of clear and effective communication in event planning and management. They keep their clients informed throughout the planning process and are always available to answer any questions or concerns.
In conclusion, Exlinkevents is an excellent choice for anyone looking to organize a memorable and successful event. With their personalized service, attention to detail, professionalism, creativity, and communication skills, they are sure to exceed your expectations and deliver an outstanding event experience.
1. Concept: What is your event concept. This is the starting point that you must answer to help you plan your event.
The concept must also include your WHY? Why are you doing this event and who are the stakeholders that will benefit from the event?
2. Cost: Let us be real? What is your budget for your event? What resources do you need to make it work?
However great your concept is, you must ensure that you have the budget to make it into reality.
Sometimes your vision is too far from the budget you have. Be conscious of this area so that you can meet your expectations.
3. Communication: Marketing communication is essential to publicize and promote your event.
If people are not aware your event exists they will not come!
Effective communication will allow you to connect and convince your target audience to come in large groups to your event.
4. Catering: Selection of catering, food, and beverage options.
Let us say you got all passing marks in all critical areas to make your event successful but you err on providing the food and beverage the audience is looking for.
Guess what, your event is still a failure. Most of the events are judged by the food and beverage that the event provided.
Therefore, be generous and meticulous in the area.
5. Coordination: The coordination of the various elements, vendors, and teams that come together to make the event happen.
A great team makes the dream work. An organized team skilled in coordination makes the impossible possible.
Now that you know the 5 Cs of Event Management it is time for you to create the event you always wanted to have.
